Every organization deals with data. Data management is collecting, organizing, protecting and storing data in your organization. We apply appropriate indexing to (meta)data to ensure traceability, validation and accuracy in the appropriate tools. This way we support your organization to maintain quality and integrity, so that your employees always have access to accurate and up-to-date data.
Data management includes all the elements needed to manage data effectively. We establish data standards to ensure that data is consistent and reliable. In addition, we focus on the following aspects of data management:
We check data for errors in datasets and correct them if necessary against correct data. In addition, we remove duplicates and update outdated data.
Data, originating from different sources, is merged into one coherent whole. For data migration, we use automated processes to make this efficient.
We establish policies to ensure data quality, data privacy and security. Owners are designated so that someone is always responsible for a particular set of data.
We implement access controls and encryption to protect data from theft and unauthorized changes. Monitoring of data traffic detects unauthorized access immediately.
In addition to ensuring quality, we also manage data effectively using the following aspects:
We reliably store structured data for further analysis. Architectures help in setting up warehousing in a thorough way so that everything can be easily retrieved.
Using relational databases, we make data more accessible and easier to analyze. To ensure continuous accessibility, we perform backups and optimize continuously to improve performance. We also build a complete web of data related to objects.
We archive historical data for reference as well as to comply with legal requirements. If necessary, we optimize storage space by compressing old records.
Using statistical methods and tools, we gain crucial insights. By creating dashboards and reports, employees are supported to make important decisions.
In this digital age, many companies no longer keep track of all electronic records. With countless contracts, invoices, emails and reports, it creates chaos that hinders productivity. With Electronic Records Management (ERM), we automate standard procedures. In this way, we help your organization to manage important data that sometimes also has to be kept for longer periods of time due to the regulations. It is important to determine the exact life cycle of all records.
With ERM you capture data like a careful librarian organizing all data within your company. Not only is data thus organized but also secure from the moment data is created until it is deleted. This allows you to maintain control of data, optimize workflows, protect data and ensure productivity.
Automated retention schedules and legal retention obligations ensure compliance with all legal requirements for data retention and privacy laws.
Minimizes risks associated with data loss, litigation and non-compliance.
Documents are retrieved and searched faster as cluttered file systems are transformed into searchable databases, which improves productivity.
Protects sensitive information from unauthorized access by implementing access controls and audit trails.
Reduces physical storage costs and space requirements.
Facilitates effective sharing and collaboration on files by enabling real-time document sharing.
Access to accurate, on-time data supports better decision-making.
Do you know which documents to keep and which not? Do you know how long you must keep certain documents? And what other obligations do you have to meet? We would be happy to tell you more in a personal conversation. Therefore, feel free to contact us.
The key to success is to make the knowledge within your company traceable.