With information management, you optimize your organization’s operational efficiency and strategic decision-making. Simply by systematically and structurally collecting, storing, managing and using information.
However, our information management goes beyond data management and document management alone. We also focus on aspects such as data governance and architecture. In this way, we ensure an effective information management approach. Accuracy, transparency, risk management, decision-making and innovation are paramount.
We ensure that data is effectively managed with information management. In this way, all new insights are secured within your organization. As a result, information is effectively used so that processes can be further optimized.
Central to our approach is the assignment of an information manager. An essential role for information flows to run effectively and efficiently. Together with the ICT department and the users, the information manager draws up a targeted plan of approach. In this, all needs are translated into a practical solution.
This information manager identifies and analyses all business needs. Subsequently, he ensures the alignment of (technological) solutions with the business strategy. In addition, he facilitates improvements in information processes.
He also examines whether technological innovations offer your organization opportunities. Altogether, he monitors the quality, security and integrity of all information within your organization.
With Business Process Management (BPM), you continuously improve your organizational processes. You attune all aspects within your organization to the needs of the users. BPM enables you to improve the effectiveness, efficiency and agility of your business processes. You are also able to save considerable costs. Thus, you increase your productivity and reduce your costs at the same time.
To achieve this, manual tasks must be automated. When optimizing and automating business processes, a lot of data is used and generated. These need to be managed efficiently. This allows you to identify areas for improvement to improve overall efficiency. It should be noted, though, it is essential that the information management is set up properly.
By integrating BPM and information management, your organization increases its operational efficiency. In this way, you will achieve your strategic goals more easily. The two disciplines reinforce each other as follows:
The right information is always available to keep processes running smoothly. Decisions are supported with reliable data.
It is easy to track where information is located. It is also trackable how it is used. Employees are also precisely aware of their duties and authority.
Information is managed, secured and audited in a compliant manner. This is essential for compliance with all laws and regulations.
With all available information, a helicopter view is possible. Employees can thus make informed decisions based on complete, up-to-date data.
Advanced analytical tools and techniques allow for insights that reveal new opportunities.
Scanning and storing documents has become an integral part of our business life. Image management is therefore one of the biggest challenges around information management.
We therefore systematically manage and optimize digitized (read: scanned) documents so that they are easy to find. We do this on the basis of visual content, among other things. It includes various aspects such as:
Documents must be stored in a structured, accessible manner. This includes the use of metadata and tagging.
Only authorized employees can view or edit predetermined documentation. This ensures the security of documentation.
Different versions are kept up to date. This ensures that the latest version is used. Old versions can be retrieved for reference if necessary.
Documentation can be linked to other data sources such as document management systems and various databases.
Certain documents may need special attention. For example, when scanning a signed document, the size of the document must be considered. After all, with Optical Character Recognition (OCR), the file size can vary considerably.
Additionally, think for example of an old blueprint drawing that needs to be scanned in a special way. We take all of this into account.
Eqibim ensures that information management within your organization is structured and functions properly according to the agreed procedures. Want to know more about how we approach this? Please contact us directly.
The key to success is to make the knowledge within your company traceable.